Procedure for Election to PEI Board of Directors
Each year we install newly elected directors during the membership meeting at our annual convention.
Each director serves a two-year term. Each year we elect half of the directors. In even years (2020, 2022, 2024, etc.) we elect directors from even-numbered districts and the Affiliate division. In odd-numbered years we elect directors from odd-numbered districts.
Distributor members and Service & Construction members are elected from nine geographic districts (see below). Manufacturer members are elected from four product group sections, or districts. Affiliate division members elect one representative.
- June 16 - Nomination form submission deadline
- June 24 - Election ballots emailed out to all eligible PEI Primary Contacts
- July 15 - Deadline for ballot submissions
- July 27 - Runoff ballots emailed out to qualifying districts
- August 17 - Deadline for runoff ballot submissions for qualifying districts
- Recruit a co-director from a list of persons in your district.
- Keep the co-director informed of board activities by forwarding the monthly board memo and financial information.
- Attend board meetings:
- Spring meeting in March or April, location varies.
- Two meetings during the annual convention.
- Each director must pay his/her own expenses to attend these meetings.
- Write a letter of welcome to new members in your district.
- Communicate with your district members after each board meeting or as necessary. PEI staff works with you to prepare this information.+
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There are nine geographical districts in the Distributor Division and Service & Construction Division and four product-line districts in the Manufacturer Division.
District 1 - Connecticut, Maine, Massachusetts, New Hampshire, New Jersey, New York, Rhode Island, Vermont, England, Finland, Iceland, Ireland, Latvia, New Brunswick, Norway, Nova Scotia, Quebec and Sweden.
District 2 - Delaware, Maryland, Pennsylvania, Virginia, West Virginia, Belgium, Cyprus, Denmark, Germany, Greece, Hungary, Malta, Poland, Portugal and Spain.
District 3 - Florida, Georgia, North Carolina, South Carolina, Barbados, Dominican Republic, Haiti and Puerto Rico.
District 4 - Indiana, Kentucky, Michigan, Ohio, Egypt, Israel, Kenya, Oman, Ontario, Qatar, Republic of South Africa, Saudi Arabia, Sudan, Turkey and United Arab Emirates.
District 5 - Alabama, Arkansas, Louisiana, Mississippi, Tennessee, Argentina, Chile, Colombia, Costa Rica, El Salvador, Guatemala, Panama, Paraguay, Peru, Uruguay and Venezuela.
District 6 - Iowa, Illinois, Missouri and Wisconsin.
District 7 - Colorado, Minnesota, Nebraska, Montana, North Dakota, South Dakota, Wyoming, Australia, Bangladesh, Guam, Hong Kong, Indonesia, Japan, Korea, Malaysia, New Zealand, Philippines, Republic of China, Singapore, Sri Lanka and Thailand.
District 8 - Kansas, New Mexico, Oklahoma, Texas and Mexico.
District 9 - Alaska, Arizona, California, Hawaii, Idaho, Nevada, Oregon, Utah, Washington, Alberta, British Columbia, Manitoba and Saskatchewan.
District 10 - Pumps, meters, controls, vapor recovery equipment and filters
District 11 - Automotive lifts, lubrication equipment, air compressors, tanks, tire inflators, hose reels, car washes and miscellaneous equipment
District 12 - Nozzles, valves, fittings, tank coatings, gauges and secondary containment systems
District 13 - Hose, canopies and miscellaneous equipment
The election candidate who has confirmed his or her intention to be placed on the PEI Board of Directors Election Ballot and is running in a district/division with at least one other candidate has the opportunity to campaign per these PEI Election Campaign Guidelines.
- Upon request of the candidate, PEI will send one text-based promotional email to the members of the candidate’s district/division. Please provide the text of your message and subject line. We do not include graphics or photos. Note that the email has to be from the candidate personally. We will not send endorsements or recommendations from co-workers, associates, endorsers or any other third parties. The promotional email will be sent from PEI Headquarters.
- The promotional email must be received at PEI Headquarters by 5:00 pm CST on the Monday prior to the election ballots being sent out. The promotional email must be approved by PEI staff and will then be sent out, with all other candidates’ emails, beginning at 11:00 am CST, on the Wednesday before the election ballots go out.
- If you wish to do any additional campaigning, PEI, upon request, will also provide you with a list of the members in your district/division. The list will contain each member company’s name, as well as their primary contact, address, fax and phone number. In accordance with longstanding policy to protect members against unwanted spam, the list will not include e-mail addresses.
- PEI requests that all campaigning be limited strictly to the district or division in which you are running. For example, we ask that you not use any public or social media platforms in your campaigning.
- If your election requires a runoff, you will be given an opportunity to send one more promotional email at that time, following the same guidelines.